Introduction

In this Privacy Policy Statement, “OHKF” means Our Hong Kong Foundation Limited and “OHKF Group” means the OHKF and the incorporations of which OHKF is a member (including but not limited to The Academy of Chinese Studies Limited, Hong Kong Chronicles Institute Limited and China Institute for Knowledge Limited). The terms “we”, “our” and “us” mean one or more members of the OHKF Group, as the context requires.

 

Control of Personal Data

We respect your legal rights in connection with your Personal Data (as defined in the Personal Data (Privacy) Ordinance (Cap. 486)) and are committed to protecting the privacy, confidentiality and security of the Personal Data which we hold and pledge to comply with the requirements of Personal Data (Privacy) Ordinance (the “Ordinance”). We are also committed to ensuring that all our employees and agents uphold these obligations.

This Privacy Policy Statement sets out our policies and practices in relation to how we protect, use and handle your personal data. Please read the following carefully and in conjunction with the Personal Information Collection Statement provided when we collect your personal data (the “PICS”), if any.

 

Collection of Personal Data

From time to time and for the purpose of carrying on any of our operation or business, you may be requested to supply Personal Data to us.

Types of Personal Data collected by us may include, but not limited to:-

  1. Your personal information and contact information such as your name, telephone number, address, email address, fax number, gender, date of birth, identity card number;
  2. Your business information such as company name and business title;
  3. Your account details, including account numbers, or user accounts;
  4. Your educational and professional background;
  5. Your image and voice, including photograph, video or audio recordings; and
  6. Such other personal information as specified in the PICS.

Supply of Personal Data to us is generally non-obligatory but failure to do so may result in us being unable to process your applications or provide you with the relevant services or features (whichever applicable).

 

Use of Personal Data

Your Personal Data may be used for the following purposes or other purposes which are directly-related to the following purposes:-

  1. Organizing and delivering information about events and activities;
  2. Following up and processing application or registration for events and activities;
  3. Carrying out surveys, analysis and research and collating statistical information;
  4. Facilitating and maintaining communication;
  5. Subscription of publications and newsletters;
  6. Promoting events or activities of any member of the OHKF Group, such as sending you annual reports, newsletters, information or materials regarding activities and events organised or arranged by us;
  7. Recruitment and human resource management purposes;
  8. Following up and handling complaints and enquiries;
  9. Making such disclosures as required by applicable laws, rules and regulations; and
  10. Such other purposes as specified in the PICS.

 

Minors

If you are a minor (aged under 18), you must ask your parents or guardian before providing any personal data to us. Guardian here means the person who has parental responsibility for the Minor under the meaning of "Relevant Person" as defined in Section 2 of the Ordinance.

 

Direct Marketing

Occasionally, your Personal Data such as your name, phone number, your correspondence address and email address, held by a member of the OHKF Group may be used by such member or other members of the OHKF Group in direct marketing for sending you marketing or promotional communications containing news and/or promotions about events or activities organised or arranged by us. We may not use your Personal Data or provide your Personal Data to other persons for use in direct marketing unless we have firstly obtained your consent (which includes not indicating an objection) to any intended use or provision.

You can always opt-out from receiving such marketing or promotional communications free-of-charge by contacting our Data Protection Officer (whose contact details can be found below). We must, without charge to you, (1) cease to use your Personal Data in direct marketing, (2) cease to provide to other members of the OHKF Group your Personal Data for use in direct marketing; and/or (3) notify other members of the OHKF Group to cease to use your Personal Data in direct marketing, if you so require.

 

 

Mailing Lists

If you provide your e-mail address, we may periodically contact you with our updated information and newsletters. Any e-mails sent to you by us offer you the option to be removed from the e-mail mailing list. (See the ‘Access to and Correction of Personal Data’ section)

 

Use of Cookies

By using our Websites, you agree that we can store and access cookies, IP address and use other methods in order to collect website usage data and improve your on-line experience.

A cookie is a small account of data created in a computer when a person visits a website on a computer. It often includes an anonymous unique identifier. A cookie can be used to identify a computer. It, however, is not used to collect any personal information. In other words, it does not have the function of identifying an individual user of the website.

We use cookies on our Websites to track visitor preferences. These cookies allow the Websites to remember information that changes the way the Websites behave or look, such as your preferred language. You may refuse to accept cookies by altering the settings on your internet browser but it should be noted that if you choose not to permit cookies, some areas of the Websites may not function properly.

 

Transfer of Personal Data

The Personal Data provided by you herein will be kept confidential but may be made available, on a need-to-know basis, to the following parties as necessary for any of the purposes stated in the ‘Use of Personal Data’ section above:

  • any member of the OHKF Group, our employees and the operating units operated by us;
  • any agent, contractor or third-party service provider who provides administrative, telecommunications, computer, information technology, payment or other services to us in connection with its operation;
  • any person, government, regulatory or law enforcement authority or administrative organization to whom we are required by law or the court to disclose or transfer your Personal Data;
  • any person under a duty of confidentiality to us, including our accountants, legal advisers or other professional advisers; and
  • Such other parties as specified in the PICS.

 

 

Links to Third Party Websites

Our Websites may contain links to other sites and pages which are operated by third parties. We have no control over the content of the linked websites or the way in which the operators of those websites deal with your Personal Data. You should review the privacy policy for those third party websites to understand the ways in which your Personal Data may be used by those third parties.

 

Data Retention

Our policy is to retain Personal Data for no longer than is required to fulfil the purposes (or any directly related purposes) for which the data was collected or to be used, subject to legal, statutory and regulatory requirements mandating the retention of data, after which the Personal Data will be erased or destroyed without further notice to you.

 

Changes to the Privacy Policy Statement

We may change this Privacy Policy Statement from time to time. We encourage you to check this Privacy Policy Statement occasionally to ensure that you are aware of the most recent version.

 

Access to and Correction of Personal Data

You are entitled to request access to the Personal Data held by us about you and to correct and erase such data in accordance with the provision of the Ordinance. We may charge a reasonable fee for the processing of such data access request.

We will take reasonable steps to verify your identity before granting access or making corrections to or erasing your Personal Data to protect your privacy and identity.

Request for access, correction and/or erasure of your Personal Data, as well as withdrawal of consent, where applicable, should be made to our Data Protection Officer by sending an email to dpo@ourhkfoundation.org.hk or writing to the following address:-

 

Data Protection Officer

The OHKF Group

(Confidential)

19/F Nan Fung Tower,

88 Connaught Road Central,

Hong Kong

 

This Privacy Policy Statement has been translated into Chinese. If there is any inconsistency or ambiguity between the English version and the Chinese version, the English version shall prevail.

 

This version was last updated in July 2021.

 

 

简介

就本《私隐政策声明》而言,“团结香港基金”指团结香港基金有限公司,而“团结香港基金团体”指团结香港基金及其作为成员的法团组织(包括但不限于中国文化研究院有限公司、香港地方志中心有限公司及中华学社有限公司)。本《私隐政策声明》中使用的“我们”及“我们的”(按文义要求)指任何一间或多间团结香港基金团体的成员。

 

 

个人资料的管制

我们尊重法例赋予阁下有关个人资料的私隐权利。“个人资料”一词是指《个人资料(私隐)条例》(第486章)的定义。我们致力保护我们所持有的个人资料的私隐、保密及安全,我们同时承诺遵守《个人资料(私隐)条例》(该“条例”)的要求。我们亦致力确保所有雇员和代理遵守这些法律规定。

本《私隐政策声明》载述我们如何保障、使用和处理阁下个人资料的政策和实务。请仔细阅读以下内容,并配合我们于收集阁下个人资料时所发出的《收集个人资料声明》(“收集个人资料声明”),如有的话。

 

 

个人资料的收集

我们可能不时因业务及运作而要求阁下向我们提供个人资料。

我们收集的个人资料类别可能包括,但不限于:

  1. 阁下的个人资料及联络资料,如姓名、电话号码、地址、电邮地址、传真号码、性别、出生日期、身份证号码;
  2. 阁下的商业资料,如公司的名称及职衔;
  3. 阁下的帐户资料,包括帐户号码或用户帐号;
  4. 阁下的教育及职业背景;
  5. 阁下的影像和声音,包括相片、录像和录音;及
  6. 按《收集个人资料声明》订明的其他个人资料。

一般情况下,向我们提供个人资料并非强制性,但不提供个人资料可能导致我们无法处理阁下的申请或向阁下提供相关服务或功能(以适用者为准)。

 

 

个人资料的使用

从阁下收集所得的个人资料可能会用作以下用途或其他与以下用途直接相关的目的:-

  1. 组织活动与项目及为此而传达有关资讯;
  2. 跟进及处理参与活动与项目的申请和登记;
  3. 进行调查、分析及研究并蒐集统计资料;
  4. 促进和维持联络;
  5. 订阅刊物和通讯;
  6. 推广团结香港基金团体任何成员的活动与项目,例如向阁下发送年报、有关由我们举办或安排的活动与项目的通讯或资料;
  7. 作为招聘和人力资源管理的用途;
  8. 跟进及处理投诉及查询;
  9. 根据适用法律、规则及规例所作的披露;及
  10. 按《收集个人资料声明》订明的其他用途。

 

 

未成年人士

倘若阁下并未成年(18 岁以下人士),向我们提供任何个人资料前,必须先征求 阁下之家长或监护人之同意。监护人在此是指根据条例第 2 条就“有关人士”所界定对未成年人士负有父母亲责任的人士。

 

直接促销

我们或会使用或向团结香港基金团体的成员提供阁下的个人资料(如姓名、电话号码、地址及电邮地址)向阁下发送关于我们举办或安排的活动或项目的新闻及/或推广宣传通讯物料。我们将事先得到阁下同意(包括阁下的“表示不反对”),否则不会使用阁下的个人资料或向其他人士提供阁下的个人资料于订明的直接促销用途上。

阁下可随时联络我们的保障资料主任(联络资料见下文),免费要求不再收取任何上述推广或宣传资料。根据阁下的要求,我们将免费(一)停止使用阁下的个人资料于直接促销的用途,(二)停止向其他团结香港基金团体的成员提供阁下的个人资料用作直接促销,及/或(三)通知其他团结香港基金团体的成员停止使用阁下的个人资料于直接促销的用途。

 

 

邮寄名单

如阁下提供电邮地址,我们可能会定期与阁下联络,向阁下提供关于我们的最新资讯和活动的消息。向阁下发出的任何电邮均设有“取消订阅”的选项,阁下可把电邮地址从电子邮寄名单中剔除。

 

 

小型文字档案(Cookies)的使用

阁下使用我们的网站,即视为同意我们可贮存及使用cookies、IP地址及使用其他方法,以收集网站使用数据及提升阁下的线上体验。

当使用者以电脑浏览一个网站时,cookies会建立于电脑内,这种档案通常包含匿名而独有的识别符,用以辨识个别电脑,但不能用作收集任何个人资料,换言之,它不具备辨识网站个别使用者的功能。

我们于网站使用cookies以追踪访客的偏好。该等cookies可让网站记录网站的运作或页面显示方式变化的信息(如阁下优先选取的语言)。阁下可透过修改互联网浏览器的设置拒绝使用cookies,惟阁下须知悉,若阁下拒绝使用cookies,网站的某些部分可能无法正常运作。

 

 

个人资料的转移

阁下所提供的个人资料将严格保密。惟我们将因应上文“个人资料的使用”提及的任何用途的需要,按照“需要知道”的原则向下列人士提供阁下的个人资料:

  • 团结香港基金团体的成员、我们的雇员及由我们经营的营运部门;
  • 就我们的运作向我们提供行政、电讯、电脑、资讯科技、支付或其他服务的任何代理、承办商或第三方服务供应商;
  • 因应法例规定或法庭的命令,向任何人士、政府、监管或执法机关或行政机构披露或转移阁下的个人资料;
  • 任何对我们有保密责任的人士,包括我们的核数师、法律顾问或其他专业顾问;及
  • 按《收集个人资料声明》订明的其他人士。

 

 

连结至第三方网站

我们的网站可能含有转至由第三方运营的其他网址及网页的连结。我们对所连结网站的内容或该等网站运营商处理阁下个人资料的方式并无控制权。阁下须阅览该等第三方网站的私隐政策,以了解其可能会以何种方式使用阁下的个人资料。

 

 

资料保存

我们的政策规定,个人资料的保留时间不得长于达致资料用途(或任何直接相关的目的)所需的时间,且须受与保留资料有关的法律、法定及监管规定的规限。超出保留期限的个人资料将予以删除或销毁而不作进一步通知。

 

 

私隐政策声明》的更改

我们可不时修订本《私隐政策声明》,我们鼓励阁下不时浏览本《私隐政策声明》,以确保阁下得悉最新版本。

 

 

个人资料的查阅及改正

根据条例,阁下有权要求查阅我们所保存有关阁下的个人资料,以及要求更正和删除此等资料。我们处理此等要求时可收取合理的费用。

为保护阁下的私隐和身份,我们将以合理的步骤核实阁下的身份,然后才会让阁下查阅或更正或删除阁下的个人资料。

如有任何查阅、更正和删除阁下的个人资料的要求,以及撤回同意的要求(如适用),可发送电邮至 dpo@ourhkfoundation.org.hk 或致函以下地址与我们的资料保障主任连络:-

 

香港中环干诺道中88号

南丰大厦19楼

团结香港基金团体

资料保障主任

(保密)

 

此中文版本《私隐政策声明》为英文版本译本,如中、英文两个版本有任何抵触或不相符之处,应以英文版本为准。

 

此版本最后更新于2021年7月。